How custom patch production works.

ARTWORK → QUOTE → SAMPLE → BULK ORDER

Six stages for a clearer custom patch order

Use the same artwork and specification from inquiry through sample approval and shipment. This process applies to project discussions for embroidered patches, chenille patches, sequin patches and woven clothing labels; the actual construction and checks differ by product.

1. 01

   Send artwork and the intended application

   Share the logo or reference, exact wording, finished width × height and intended garment or surface. A sketch can start the discussion; identify anything the team should help clarify.

   Before moving on: One brief identifies the artwork version, product type and intended use.

   Use the artwork checklist →
2. 02

   Confirm the specification and quotation scope

   Record quantity per design and colourway, construction, border, backing, packing and delivery destination. Ask which setup, sample, transport or other costs are included. Compare quotations against the same scope.

   Before moving on: A quotation states the specification, commercial scope and items still to be confirmed.

   Check the factors affecting a quote →
3. 03

   Agree what the sample must demonstrate

   A digital proof can clarify text and layout. Where colour, texture, attachment or feel matters, agree the physical sample and application checks required. Identify the current artwork version and any changes requested.

   Before moving on: The approval records the version, agreed checks and any unresolved questions.

   Review the sample approval checklist →
4. 04

   Confirm the bulk order before production

   Resolve changes to the sample, then confirm final quantities, variants, backing, packing and the agreed schedule. If the design or specification changes after approval, ask what needs another review.

   Before moving on: The final order and approved reference describe the same product.

   Review embroidered patch specifications →
5. 05

   Define inspection, finishing and packing

   Agree what is checked against the approved reference, including appearance, dimensions, attachment and variant identification. The manual work area supports inspection, counting, packing and other agreed finishing operations. Specify pieces per pack and any SKU requirements.

   Before moving on: The inspection and packing brief identifies the order variants and agreed checks.

   See the real workshop and manual finishing area →
6. 06

   Confirm shipment arrangements

   Reconfirm the delivery destination and agreed transport scope, packing identification and shipment documents needed for the order. Distinguish production completion from the required arrival date; transport and destination requirements also affect the plan.

   Before moving on: The shipment arrangements match the agreed order and delivery basis.

   Read the complete ordering guide →

How are MOQ and lead times confirmed?

Send quantity per design, finished dimensions, construction and your required arrival date. Ask the team to confirm the minimum order, sample scope and timing, and the bulk schedule for that specification. This page does not promise a fixed MOQ or a universal production time.

Keep sample preparation, buyer review, bulk production and transport distinct when planning your delivery. Confirm what starts the agreed production schedule and revisit it if the artwork, quantity or packing changes.